Urgency - Importance Matrix Example: Prioritize tasks after returning from vacation (at work and at home)
| Task | Rank |
|---|---|
Visit a relative in a hospital | 6 |
Order technician to repair the internet at home | 5 |
Buy missing medicine | 4 |
Check the fridge | 3 |
Read last emails | 2 |
Call a manager | 1 |
Buy food for today in the nearest grocery store | 0 |
| Task | Rank |
|---|---|
Water indoor flowers | 5 |
Visit relatives | 3 |
Pay electricity bill | 3 |
Call my colleagues at work | 2 |
Buy food for the week in a big supermarket | 2 |
Read old emails | 0 |
| Task | Rank |
|---|---|
Call relatives | |
Clean the floors | |
Clean toilet |
| Task | Rank |
|---|---|
Read e-mails that are marked as “High Importance” | 4 |
Read e-mails from my manager | 3 |
Schedule a conversation with my manager to update me on strategic changes and excursions | 2 |
Participate in newly initiated meetings | 1 |
Read e-mails that addressed personally to me | 0 |
| Task | Rank |
|---|---|
Schedule a conversation with my peers to update me on excursions | |
Read e-mails from my subordinates | |
Read e-mails describing minutes of meetings that I was not able to participate | |
Participate in standup meetings |
| Task | Rank |
|---|---|
Participate in meetings I was invited to |
| Task | Rank |
|---|---|
Schedule a conversation with my subordinates to update me on the progress of my projects | |
Read e-mails from my peers | |
Read all e-mails |
Before vacation - make clear back up list and tasks to complete by your backup. After vacation - make passdown meeting with your back ups.
Similar projects
To reduce high turnover at the plant the managers propose different ideas, but it does not help. All proposed solutions are good, but there are some of them that are blocking the effectiveness of the rest of the solutions. The purpose of the project is to analyze the proposed solutions (perceptions) and define the blocked. The solutions with high blocking rank should be completed first to ensure the effectiveness of the rest of the ideas. The Perception Mapping (PMap) creative thinking tool was used for the blockers definition.
